30 Jan Seating Chart 101
To assign seats or to not assign seats, that is the question. This semi-last minute task is no easy undertaking. Because of this, many couples opt to have open seating at their wedding reception or special event. For me, open seating would stress me out more than putting together 5 seating charts would! Planning is kind of my thing, so it is obvious for me which route I would go.
For those out there who are ready to take on the project of assigning seats and creating a seating chart or place cards, follow these 6 simple rules. You want to make sure all your hard work shows in a perfectly executed plan!
1. Make sure your RSVP deadline gives you plenty of time to play around with who sits where and to create your place cards and/or chart. And let’s be honest, it is very unlikely that everyone will actually get their card in on time. Leave a few extra days for Aunt Sue to mail in her response and for you to not lose your cool!
2. Make sure you have the accurate amount of chairs per the size table that you will be using at your reception. Seems like a no brainier, but a 60 inch round table cannot fit all 12 of your second cousins, you are going to have to split them up!
3. Organize your seating chart in alphabetical order,
not by table number. Trust me; it just makes life a ton easier for your wedding planner who is setting up the place card table and for your guests who don’t want to spend 20 minutes looking for their name.
4. Don’t forget about the kids! Are you having a designated kids table or will the kiddos be dining with the adults? Either way, make sure you do not omit their names in the chart. Also, look into whether or not you will need high chairs at any tables.
5. If you are getting creative, have an attendant; there are so many fun ways to display your seating chart. If for some reason you think your guests may miss your display or if there is something that may be left up to interpretation, ask your lovely guest book attendant to play double duty. Make sure you situate your guest book close to the seating chart table or easel so the attendant can be there and manage both.
6. ALWAYS HAVE A PLAN B. Things get lost, last minute guests show up, names get misspelled. Make sure you have an alphabetical list of all of your guests and their corresponding table, in the event they cannot locate their name. Have extra materials available if an extra place card has to be put together in a pinch. Even if you haven’t heard back from them on whether or not they are attending, leave a spot for last minute guests.
Bonus tip—incorporating your wedding favors into your place cards is a fun twist…and is cost effective! It also makes it more likely that your guests will actually take home their favors!
Written by Amanda Frystock